Conference grants 

1 

Missions during the period April 1st, 2026 – September 30th, 2026

Applications at any time until the budget is exhausted
Decision and notification: two weeks after the submission

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2

Who can apply?

• Young Researcher and Innovator (YRI) Conference grants:

PhD students, postdocs, or permanent researchers of the age less than 40 years at an institution in a COST member country or Near Neighbour Country, giving an oral or poster presentation on results related to the COST Action themes.

* Cost members include most European countries, and Israel and South Africa as Cooperating/Partner members

(see https://www.cost.eu/about/members/).
* Near Neighbour countries include Algeria, Azerbaijan, Belarus, Egypt, The Faeroe Islands, Jordan, Kosovo, Lebanon, Libya, Morocco, Palestine, Russia*, Syria, and Tunisia.

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•  Inclusive Target Country (ITC) Conference grants:

PhD students, postdocs, or permanent researchers at an institution in an Inclusive Target Country, giving an oral or poster presentation on results related to the COST Action themes.

* Inclusiveness target countries include Albania, Armenia, Bosnia and Herzegovina, Bulgaria, Cyprus, Czech Republic, Estonia, Croatia, Georgia, Greece, Hungary, Lithuania, Latvia, Malta, Moldova, Montenegro, Poland, Portugal, Romania, Slovenia, Slovakia, Republic of North Macedonia, Republic of Serbia, Turkey and Ukraine.

• Applications must specify an alignment with one of the working groups of the Action:

* WG1: Hadron Structure
* WG2: Hadron Spectroscopy
* WG3: Novel Methods on Data Analysis
* WG4: Detectors and Data Acquisition
* WG5: Dissemination and Outreach

3

What support is provided?

Conference grants are individual mobility grants for researchers presenting at high-level conferences and workshops. The grants contribute to travel, accommodation and subsistence and cover the conference/workshop fee.

•  The application should include a requested amount, with approximate budget for travel,  meals, accommodation, and fees. Ultimately, funding for successful applicants will be determined by the Action, depending on duration of stay and other parameters, up to a 
  maximum of 1700€. Based on a reasonable justification, exceptions from this amount can  be accepted, if the budget allows for it.

• Support will only be provided in the form of reimbursement after the mission, upon receipt  of an attendance certificate and link to the conference talk within 30 days from the end of the conference (Special provisions for applicants from ITC countries may apply).

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Assessment

The criteria of assessment are: scientific excellence, how effectively the presentation will contribute to the scientific aims of the Action CA24159 SHARP, and early-career status of the applicant, together with geographical distribution and gender promotion.

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How to apply

Prepare the following documents:

1. CV (if not already uploaded).

2. Bank account details (you must specify in advance the account into which payments will be made if successful).

3. A project outline (A template is downloadable from within the application).

4. A letter of confirmation from the researcher at the host institution.

5. Applications must include a short budget and state alignment with at least one of the SHARP working groups (see above).

Then:
1) Go to https://e-services.cost.eu/activity/grants and create an account or login.
2) Click on “Apply for a grant”. You will be prompted to upload a CV if you haven’t already done so. You may also update your CV by choosing “My profile” in the menu under the account name in the top-right corner.
3) On the grants page, choose Short-Term Scientific Mission grant > Continue.
4) Under COST Action, choose “CA24159 – Structure and spectroscopy of hadrons research project” (or search for hadrons).
5) Fill out the required information and upload your documents.